Corporate Secretarial Services in Singapore
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ACRA-Registered
CSP-2024-XXXX
Since
20XX
XXXX+
Companies Served
X.X out of 5
Google Reviews
Reliable Outsourced Corporate Secretary for SMEs
A corporate secretary is not simply an administrative support role. Under Singapore law, the position is a statutory compliance function responsible for helping companies meet their legal and regulatory obligations. For many SMEs, outsourcing this function provides access to experienced compliance support without the need for an in-house appointment.
At SmartSpace, our outsourced corporate secretarial support helps businesses stay organised, compliant, and aligned with proper corporate governance requirements under the Companies Act.
Filing ACRA Annual Returns
Companies in Singapore are required to submit their ACRA annual return on time each year. We prepare and file the necessary documents to help your business meet regulatory deadlines and avoid unnecessary penalties.
Maintaining Statutory Registers
Every company must maintain updated statutory registers, including records of directors, shareholders, and company officers. We ensure these records are properly maintained and kept in accordance with regulatory requirements.
Preparing Board Resolutions
Business decisions often require formal documentation through board resolutions. We assist in drafting and preparing resolutions for operational, financial, and corporate matters.
AGM Documentation and Coordination
Where applicable, we help coordinate the annual general meeting that companies may need to conduct, including preparing meeting documentation and resolutions.
Handling Share Allotments and Share Transfers
Changes in company ownership or shareholding structures must be properly documented and filed. We assist with share transfers, allotments, and related corporate updates.
Advising on Companies Act Obligations
SMEs may not always be familiar with evolving Companies Act obligations and compliance requirements. Our team provides guidance on statutory obligations relevant to your business structure and corporate activities.
Liaising with ACRA on Company Changes
Changes to directors, shareholders, registered addresses, or company structure often require filings with ACRA. We manage the submission process and coordinate the necessary updates on your behalf.
SmartSpace handles all of the above as your named, qualified company secretary, helping your business stay compliant while you focus on day-to-day operations and growth.
What's Included in Our Secretarial Services
Named Corporate Secretary (ACRA-Registered)
Appoint a reliable named company secretary in Singapore for ongoing statutory support. SmartSpace acts as your appointed corporate secretary, helping your company meet compliance requirements under ACRA regulations and the Companies Act.
Annual Return Filing with ACRA
We manage your annual return filing process, including preparation and submission to ACRA. Our team helps ensure filings are completed accurately and on time to reduce the risk of penalties or compliance issues.
Maintenance of Statutory Registers and Registers of Members
Companies in Singapore are required to maintain updated corporate records, including the share registers that Singapore businesses must keep under statutory requirements. We maintain statutory registers and registers of members in accordance with compliance obligations.
Preparation of Board and Shareholders’ Resolutions
We prepare board and shareholders’ resolutions for key corporate matters such as company updates, ownership changes, and operational decisions. Proper documentation supports stronger governance and regulatory compliance.
AGM Preparation and Documentation
Our team assists with AGM documentation, including preparing meeting resolutions and supporting paperwork required for annual general meetings where applicable.
Share Allotments, Transfers, and Share Certificate Preparation
We support companies with share allotments, share transfers, and the preparation of share certificates, ensuring the relevant records and filings are properly updated.
Director and Shareholder Changes
Changes involving directors or shareholders must be reported promptly to ACRA. We handle filings relating to director change notifications and other corporate structure updates on your behalf.
Registered Office Address Services
Need a compliant business mailing address? SmartSpace also provides registered office and mailing address services for companies that require a professional registered business address in Singapore.
Compliance Deadline Reminders
Staying on top of compliance timelines is essential for every business. Our outsourced company secretary support includes reminders for important filing deadlines and statutory obligations, helping companies avoid missed submissions and unnecessary penalties.
Reliable, affordable, and fully compliant support for your business — no hidden fees, just smart service.
Who Needs an Outsourced Company Secretary in Singapore?
New Incorporations
Every Singapore company must appoint a corporate secretary within 6 months of incorporation under the Companies Act. SmartSpace provides company secretarial services for startups and new businesses, helping founders handle compliance requirements properly from the beginning while focusing on operations and growth.
Foreign-Owned Companies
A foreign-owned company Singapore business structure often requires reliable local compliance support. Overseas directors and shareholders can rely on our secretary service in Singapore to manage ACRA filings, statutory records, and ongoing regulatory obligations efficiently.
SMEs Replacing In-House Teams
For growing businesses, an outsourced company secretary can be a more cost-effective alternative to hiring internally. Companies can avoid recruitment and administrative overheads while still receiving professional corporate secretarial support and compliance management.
Not sure which applies to you? Chat with us
Why Businesses Choose SmartSpace's Corporate Secretary
ACRA-Registered CSP
SmartSpace operates as an ACRA-registered Corporate Service Provider (CSP) in compliance with the Corporate Service Providers Act 2024. Clients can verify our registration directly through BizFile+, providing added assurance when engaging our corporate secretarial services.
Workspace and Corporate Services Under One Roof
Unlike traditional providers, SmartSpace combines coworking spaces, private offices, and corporate secretarial support within a single business ecosystem. This gives companies a more convenient way to manage workspace and compliance needs together.
Foreign-Founder Ready
Our onboarding process is designed for overseas entrepreneurs and foreign-owned companies. With fully digital onboarding and remote document handling, overseas directors can engage our services without requiring a physical visit to Singapore.
Transparent and Predictable Pricing
Businesses benefit from straightforward pricing with no hidden fees. SmartSpace provides a clear annual rate and transparent service scope, helping companies understand exactly what is included in their corporate secretarial support package.
Common Questions
Frequently Asked Questions
Yes, it is a legal requirement. Under Section 171 of the Companies Act, every Singapore-incorporated company must appoint a qualified corporate secretary within 6 months of incorporation. The position cannot be left vacant for more than 6 months. If you are still setting up, our company incorporation services handle the secretary appointment as part of the incorporation process, so you are compliant from day one.
No. The company secretary must be ordinarily resident in Singapore, a citizen, permanent resident, or EntrePass holder based locally. A foreign director or overseas shareholder cannot fulfil this role from abroad. This is one of the most common compliance gaps for foreign-owned companies, and it is why engaging a local corporate service provider is the standard solution. SmartSpace acts as your locally resident named secretary. If your team also needs work passes or business visas, our employment pass and work visa application service can be handled alongside your secretarial setup.
We handle the full transfer, obtaining your statutory books and records from your current provider, updating the named company secretary on ACRA via BizFile+, and issuing the formal letter of consent. Most transfers are completed within 5–7 business days with no disruption to your compliance timeline. Contact us to get started.
Yes. Singapore law does not exempt dormant companies from their statutory obligations. A dormant company must still maintain a named corporate secretary, keep statutory registers updated, and file Annual Returns with ACRA on schedule. Failure to do so, even for a dormant entity, can result in penalties or ACRA striking off the company.
ACRA enforces late filing penalties that escalate with delay, and repeated non-compliance can result in struck-off notices or director disqualification. SmartSpace tracks every statutory deadline on your behalf and sends you advance reminders so nothing slips. If you are currently behind on filings, contact us. We can assess your compliance status and assist with remediation before penalties compound.
Only if the company has more than one director. A sole director cannot simultaneously hold the company secretary role under the Companies Act, which is the most common situation for newly incorporated and foreign-owned companies. In these cases, appointing an external qualified company secretary is mandatory, not optional. SmartSpace acts as your named secretary, fulfilling this requirement immediately. If you are at the incorporation stage, our company incorporation services can handle the appointment on day one.
Leaving the position vacant for more than 6 months is a breach of Section 171 of the Companies Act. Directors can be fined up to S$1,000 per officer, and the company's ACRA standing on BizFile+ is flagged, which can complicate bank account openings, investor due diligence, and government grant applications. If your secretary has resigned or you have been operating without one, contact us. SmartSpace can onboard and file the appointment with ACRA within 24 hours.
Fees across the market range from S$199/year for basic digital-only platforms to S$900+/year for full-service SME packages covering advisory, AGM support, and share management. SmartSpace offers transparent flat-rate pricing, no hidden fees, and no surprise add-ons. Bundling with our payroll services or corporate tax computation is typically more cost-effective than using separate providers. Contact us for a quote tailored to your company structure.
No, corporate services are fully standalone. You do not need to rent a hot desk, dedicated desk, or private office to access our secretarial, payroll, bookkeeping, or incorporation services. That said, many clients find that pairing a workspace with their corporate package gives them a single professional address, a client-ready meeting environment, and complete back-office support under one roof.
The CSP Act 2024, enforced by ACRA from 9 June 2025, requires all firms providing corporate secretarial and related services in Singapore to be formally registered as Corporate Service Providers. Unregistered firms are no longer legally permitted to act as company secretaries. Before engaging any secretarial provider, verify their CSP registration on ACRA BizFile+.
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Whether you’re bringing your team together, impressing clients, or simply looking for a comfortable and inspiring place to work — SmartSpace is the place to be.